University of Illinois Extension
University of Illinois Extension
Community Services - Planning Guide for 4-H Clubs
 

Risk Management Plan

Activity or Event: Sample Community Service Project

Date:

Risk Management Steps

General Operations

Date Completed Person in Charge Description
___________ ___________

Age-appropriate activities and assignments have been identified for this event.

___________ ___________ Risks analyzed for this event, strategies identified to address these risks and a risk management plan written and shared with staff, volunteers, and youth.
___________ ___________

Accident/Medical Insurance taken out on all participants.

___________ ___________

First Aid Kit, Cellular Phone, and List of Emergency Numbers Available During Event.

___________ ___________

Certificate of insurance secured from the University of Illinois Office of Risk Management. (if needed)

___________ ___________ Cooperating organizations have liability insurance. (if needed)
___________ ___________ Emergency action plan is written.

 

Risk to Personnel

Date Completed Person in Charge Description
___________ ___________

Role descriptions written and shared with adults and youth in leadership roles.

___________ ___________

Guidelines for event are written and shared with staff, volunteers, and youth.

___________ ___________

Volunteer applications and the screening process completed on all new volunteers.

___________ ___________

Orientation provided for staff, volunteers, and youth.

___________ ___________

Adequate number of volunteers secured to chaperon this event. 1:10 (or lower) ratio of adults to youth.

 

Risks to Participants

Date Completed Person in Charge Description
___________ ___________

Role descriptions written and shared with participants.

___________ ___________

Code of Conduct and Behavior Guidelines shared. Parental Permission/Informed Consent forms are completed for each participant.

___________ ___________

Publicity sent to local media to inform public that youth will be conducting this event and to be on the alert for them.

___________ ___________

Training provided on the use of equipment and tools. Proficiency of skills by youth has been considered.

___________ ___________

If individual youth will be featured in publicity, media release forms are completed by all youth and signed by parents for those under the age of 18.

___________ ___________

Medical release or health forms completed by youth participants.

___________ ___________ Orientation provided volunteers and youth.
___________ ___________ Transportation will be provided only by parents or by screened volunteers who have insurance and a valid license. Insurance and license should be verified. Youth under the age of 18 will not provide transportation.

 

Risks to Public

Date Completed Person in Charge Description
___________ ___________

Publicity sent to local media to alert public that this event will be occurring.

 

Risks to Property/Buildings/Equipment

Date Completed Person in Charge Description
___________ ___________

Site Review has been completed prior to the activity. Concerns have been addressed and information shared with volunteers.

___________ ___________

Equipment and tools for the event have been secured, checked for safety measures, and instructions provided. Adequate insurance to cover damage to major equipment is provided.

 

Risks to Perpetuation

Date Completed Person in Charge Description
___________ ___________

A risk management plan is in place to help protect the image and perpetuation of the 4-H program.

___________ ___________

Extension staff is informed of community service activity.

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